Page 84 - Essentia Vol 5 Issue 1

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A BIANNUAL NEWSLETTER OF ASSAM CANCER CARE FOUNDATION A BIANNUAL NEWSLETTER OF ASSAM CANCER CARE FOUNDATION

The Medical Records

Department

An Essential

Pillar of Satyadeep Borah
Assistant Manager
Modern Medical Records Department

State Cancer Institute, Guwahati
Cancer Care

A Case Study of the State Cancer
Institute, Guwahati
indispensable. Details such as prior chemotherapy
Introduction regimens, cumulative drug exposure and baseline
he Medical Records Department (MRD) is an organ function tests help prevent serious
essential part of modern cancer care. Its role drug interactions, toxicity and duplication of
Textends far beyond routine documentation, treatment, especially when patients move across
directly supporting patient safety, treatment departments or institutions.
quality and institutional credibility. As India’s At SCI Guwahati, the MRD maintains a unified
cancer burden rises, an efficient MRD is not only medical file for every patient, covering details from
an administrative requirement but also a clinical initial registration to final follow-up or outcome
necessity. This article looks at the role of MRDs status. This “single patient, single file” system
in cancer care, with reference to the systems gives treating physicians immediate access to the
and practices at the State Cancer Institute (SCI), complete cancer journey, reducing fragmentation
Guwahati. of care, medication errors and duplicative testing.

Ensuring treatment continuity and Coordinating multi-specialty cancer
patient safety treatment

The primary function of an MRD is to maintain Cancer treatment requires close collaboration
complete, accurate and chronological medical across surgical oncology, medical oncology,
histories for sound clinical decision-making. radiation oncology, pathology and radiology.
In cancer care, where patients often undergo The MRD acts as the information hub, ensuring
multi-phase and multi-speciality treatment over that surgical planning is informed by staging and
months or years, comprehensive records are imaging, chemotherapy is guided by pathology

The MRD • Single patient, single file. • Registry data captured with the
• Appointment files retrieved in HBCR team.
Workflow
advance. • Medico-legal files maintained
at SCI • Records dispatched to relevant with confidentiality.

Guwahati oncology departments.

84 Prevention begins with a simple health check. 85